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            The Board of County Commissioners met in regular session at 9:30 a.m. with all members and the County Clerk present.


            Marty Long made the motion to approve the minutes of the October 3 and October 9, 2006 meetings and the claims against the various funds of the county. Carl Higgs seconded the motion. Following clarification of several vouchers, the motion passed unanimously.


            John Wire, Great Plains Development, Inc., commended the commissioners for having the county’s enterprise zone designation updated through 2008. He explained there are advantages to this when applying for a grant. Discussion was held on the various services administered by Great Plains Development. Mr. Wire reported that the county still has money remaining to loan through the micro loan program. Later in the day, Carl Higgs made the motion to pay membership dues to Great Plains Development, Inc. in the amount of $1,581.80. Marty Long seconded the motion and it passed unanimously. The decision was made that Gary Hathaway and Carl Higgs would remain Grant County’s representatives to GPDI.


            Tom Kramer, Road and Bridge Administrator, presented bids for an oil distributor on a new truck chassis and a chip box. Victor L. Phillips bid $125,147.00 for an oil distributor/truck and $105,337.00 for a chip spreader. Van Keppel Company bid $133,130.00 for a chip spreader and $137,226.00 for an oil distributor/truck. Mr. Kramer will do a comparison of the equipment and return with a recommendation.  Later in the day, Mr. Kramer reported that Victor L. Phillips Company had not bid the equipment to specifications. Due to Van Keppel Company having the best bid, Carl Higgs made the motion to purchase a 2007 Etnyre Chip Spreader and a 2007 Etnyre Oil Distributor including a new truck for a total cost of $270,356.00. Marty Long seconded the motion and it passed unanimously. Discussion was held on the new road project. Based on the recommendation of the Road Administrator, the decision was made not to make any changes regarding stop signs until the project is completed. Mr. Kramer reported that he will be meeting with the city administrator and the city street supervisor regarding street and road work and equipment.


            Rita Gee, Treasurer, Lance Babcock, Sheriff, and J.D. Neufeld, Civic Center Building and Grounds Manager, presented information from the Department Head/Pay Plan Committee. They talked about use of vacation leave accrued by new employees. As an option the committee recommends that a new employee who needs time off during their first year of employment, the time off would be recorded and when their year of initial employment was up, they would be able to be paid for that time. This would be an agreement between the department head and the employee. The commissioners approved this proposal. At the recommendation of the Department Head/Pay Plan Committee, the commissioners also approved holiday pay for part time employees who work year round. They also approved discontinuing the use of computerized employee performance evaluations.


            Jerry Stuckey and Kenby Clawson, Northwest Cotton Growers Association, reported that last year a cotton crop near Ryus got hit severely because a neighbor treated his property with 2-4D. Mr. Stuckey said there are other chemicals that can be used but they are usually more expensive. They requested the commissioners pass a resolution asking KDA to make regulations restricting use of certain chemicals. The commissioners will consider their request.


            The commissioners recessed for lunch with the City of Ulysses. Those attending were: Bud Newberry, City Administrator; Ed Wiltse, Mayor; and Council Members, Ann Papay, Rod Kreie, Scott Malone. General discussion was held.


            A meeting for interested parties to discuss the addition to the law enforcement center was attended by the following: Jerry Jo Deckert, EMS Director; Todd Hampton, City/County Building Official; Bob Forsen, designer; Penny Noyes, DOVES Administrator; Ed Wiltse, Mayor of Ulysses; Bud Newberry, City Administrator; David Black City Attorney; Don Button, Emergency Management Coordinator; John Crosby, Fire Chief; Lance Babcock, Sheriff; Loy Henderson, Undersheriff; Alan Olson, Chief of Police; and Council Members, Ann Papay, Scott Malone, and Rod Kreie. Following input from those who wanted to contribute, the decision was made that a committee consisting of Commissioner Marty Long, Sheriff Babcock, Police Chief Alan Olson and Mayor Ed Wiltse will meet to discuss final plans for the expansion.


            The decision was made to change the second meeting in November to the 28th due to the conflict of the annual Kansas Association of Counties meeting in Topeka.


            The decision was made to canvass the results of the general election on Monday, November 13 at 9:30 a.m. since November 10 is a holiday.


            Julie Meier, Deputy Clerk, presented information on purchase cards. The commissioners authorized the Clerk’s Office to investigate this further.


            Bob Moore, Insurance Agent, asked when the commissioners want to look at insurance quotes.            He will bring quotes to the next meeting.


            Carl Higgs made the motion to increase the rate of pay for the Chief Deputy Clerk by $2.00 per hour as compensation for website maintenance effective immediately. Marty Long seconded the motion and it passed unanimously.


            The commissioners adjourned at 3:30 p.m. to meet again in regular session on November 7, 2006.


Linda McHenry, County Clerk                          Madison Traster, Chairman