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C20080318                                                                                                     March 18, 2008

 

            The Board of County Commissioners met in regular session at 9:30 a.m. with all members and the County Clerk present.

 

            Marty Long made the motion to start every meeting with the Pledge of Allegiance to the flag. Carl Higgs seconded the motion and it passed unanimously.

 

            Carl Higgs made the motion to approve the minutes of the March 4, 2008 meeting and the claims against the various funds of the county. Madison Traster seconded the motion and following clarification of several vouchers it passed unanimously.

 

            Randy McCauley, Road Department Administrator, and Luie Diaz, Shop Foreman, met with the commissioners. Mr. Diaz reported the cost to repair the motor they took to be rebuilt is more than buying a remanufactured motor. He recommended buying the remanufactured motor. Carl Higgs made the motion to purchase a remanufactured motor from Liberal Kenworth at a cost of $27,014.84. Madison Traster seconded the motion. Following discussion, the motion passed unanimously. Bids were opened for a new truck. Liberal Kenworth bid $77,782.00 for a 2009 Kenworth; Peterbilt of Garden City bid $74,395.00 for a 2009 Peterbilt; and Kansas Truck Center bid $71,553.00 for a 2009 Freightliner. Carl Higgs made the motion to approve the low bid from Freightliner of $71,553.00. Madison Traster seconded the bid and it passed unanimously. Sealing material bids were opened. Madison Traster made the motion to approve the low bid of $11.00/Ton for approximately 2200 tons of CM-C ( ½” crushed rock) FOB Holly and $4.00/Ton for approximately 3500 tons CM-A FOB Holly from Eastern Colorado Aggregates of Holly, Colorado. Carl Higgs seconded the motion. Following discussion on the cost to haul the material from Holly, it was decided that the bid from Klotz Sand of  $19.00/Ton for CMC-2 and $13.00/Ton for CM-A would still be the highest bid. Madison Traster made the motion to approve the low bid for sealing material from Eastern Colorado Aggregates. Carl Higgs seconded the motion and it passed unanimously. Madison Traster made the motion to approve Jake Brake resolutions for Road H, Road 10, Road K and the signage for this purpose. Carl Higgs seconded the motion and it passed unanimously. Mr. McCauley presented a stop sign resolution for the commissioners’ consideration. Marty Long made the motion to approve a stop sign resolution on Road 1 going east where it intersects Road W. Carl Higgs seconded the motion and it passed unanimously. Approval was given to solicit bids for asphalt for this year. In other business, John Halbgewachs and Curtis Houser, Kirkham Michael, explained why the county was billed an additional $1420 for inspection of the overlay project last fall. They explained that the contractor did not start the project in a timely manner leading to inclement weather which delayed the project. They said the quote was done for 7 working days and it actually took 8 working days. Mr. Halbgewachs stated they have billed the county for less than contracted amount when job has taken less time than anticipated. Based on the information provided, Madison Traster made the motion to approve the overage of $1420 to Kirkham Michael. Carl Higgs seconded the motion and it passed unanimously. Discussion was held on the bypass project. The commissioners explained there is still one individual who hasn’t accepted the county’s offer to purchase the necessary property to proceed with the project. Mr. Halbgewachs said when money for condemnation is escrowed with the district court the county can proceed with the project. The commissioners will talk to the county attorney regarding this.

 

            Madison Traster made the motion to approve the bid from D.V. Douglass Roofing, Inc. to repair the Senior Center roof at a cost of $2,790.00. Carl Higgs seconded the motion and it passed unanimously.

 

            Bob Forsen, Consultant, and J.D. Neufeld, Civic Center Building and Grounds Manager, presented information on remodeling the restrooms at the civic center. Marty Long made the motion to recess into executive session for 15 minutes to discuss contractual and financial matters concerning the county. Carl Higgs seconded the motion and it passed unanimously. After 15 minutes the meeting continued in open session.

 

            Steve Shadden, Juvenile Justice, discussed the county again contributing toward the salary of a part-time prevention officer for this community. Mr. Shadden asked for the commissioners’ opinion of the program. The commissioners said they could not offer an opinion since they had not heard anything from those administering the program. The clerk will ask Mary Jo Dimitt to attend the next commissioner meeting so she can update them on this matter.    

 

            Jerry Jo Deckert, EMS Director, requested approval to pay the cost for 6-8 people’s attendance at the Kansas EMT Association state conference in Hutchinson April 18-20, 2008. Carl Higgs made the motion to allow Mrs. Deckert to allocate up to $2400 for employee attendance at the annual KEMA conference. Madison Traster seconded the motion and it passed unanimously.

 

            Robin Hathaway, County Attorney, met with the commissioners. Carl Higgs made the motion to recess into executive session for 10 minutes to discuss land acquisition. Madison Traster seconded the motion and it passed unanimously. After 10 minutes the meeting continued in open session.

 

            Madison Traster made the motion to approve the expenditure of $1300 in Ulysses Bucks as prize incentives for the county’s weight loss program. Carl Higgs seconded the motion and it passed unanimously.

 

            The commissioners adjourned to meet again in regular session on April 1, 2008.

 

 

 

_____________________________                          ____________________________

Linda McHenry, County Clerk                          Marty Long, Chairman