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C20090421                                                                                                                                           April 21, 2009

 

                The Board of County Commissioners met in regular session at 9:30 a.m. with all members and the County Clerk present.

 

                Marty Long made the motion to approve the minutes of the April 7 and April 10, 2009 meetings and the claims against the various funds of the county. Madison Traster seconded the motion and following clarification of several vouchers, the motion passed unanimously.

 

                Don Button, Emergency Management Coordinator, presented a declaration of disaster regarding the March blizzard which was approved by the commissioners. There is a possibility of receiving reimbursement of $70,000 if there is a federal declaration for this.

 

                Steve Alford, Hospital Board Member, talked to the commissioners about the possibility of changing the name of the hospital. He asked the commissioners opinion regarding this. The commissioners gave their approval to change the name of the hospital if that is what the hospital board desires.

 

                Robin Hathaway, County Attorney, and Lance Babcock, Sheriff, opened the tax foreclosure sale for bids at 10:00 a.m. Rita Gee, Treasurer, also attended this meeting. Lot 8 Block 17 Henry Miller Addition sold for $400 to Ms. Elizabeth Salmon, Wichita, Kansas. Lots 4, 5 & 6 Block 17 Original Townsite sold to Mr. Greg Dinkel, Dodge City, Kansas for $600.

 

                Ginger Anthony, Museum, said they need to replace the windows in the front of the museum.  JR’s Glass has recommended leaving the metal frame and replacing the windows with tinted glass. He said the cost would be $485.00 per window for 5 windows. Mrs. Anthony said the museum has the money to pay for this. The commissioners approved this request. Mrs. Anthony informed the commissioners that the historical society repaired the outside of some of the buildings by painting, etc. at a cost about $4,200.00. Mrs. Anthony also reported there was water dripping from the ceiling in December when it hadn’t rained or snowed. She said the March snow and the last 2 rains, there hasn’t been a problem. The commissioners said it sounds like it could be a condensation problem. Commissioner Long said he would ask Craig Malone to look at the problem and get his opinion on what needs to be done.

 

                Bids were opened for cleaning the courthouse. Of the two bids received, only one met the necessary criteria.  Marty Long made the motion to accept the proposal submitted by Busy Bee Cleaning Service in the amount of $26,760/year. Madison Traster seconded the motion and it passed unanimously.

 

                Randy McCauley, Road Department Administrator, presented 3 bids for sealing sand.  Madison Traster made the motion to accept the low bid from Eastern Colorado Aggregate in the amount of $11.00/ton for CM-C ½” crushed and $3.00/ton for CMA uncrushed.  Marty Long seconded the motion and it passed unanimously. Mr. McCauley reported there is $350,000 in the road budget and $250,000 in the Special Highway fund for asphalt this year. He asked if he can solicit bids for asphalt work for the year. Approval was given for this. Mr. McCauley asked permission to hire a new person replacing one of the vacant positions from last year. The commissioners approved his request to hire a new person.

                Duane Cheney, R C & D, and Gene Pflughoft, Economic Development Director, met with the commissioners. Mr. Cheney introduced himself and presented their Annual Plan of Work, annual report and other information regarding R C & D.

 

                The commissioner s recessed for lunch with the City of Ulysses at Park View Assisted Living. The following were in attendance from the city: Council Members, Ann Papay, John Battin, John Duran, Ed Wiltse and new members Larry Velasquez and Tim McCauley. Daron Hall, City Administrator, and Mary Smith, City Clerk, were also present. General discussion was held. The city council will meet with the commissioners May 5, 2009 at 6:00 p.m. in the commissioners’ room at the courthouse for the purpose of selecting committee members to study the feasibility of city/county unification.

 

                Marty Long made the motion to approve a rental agreement with Utility Services Associates Construction Company, Inc. for $600.00 per month. The property being rented is located at 408 S. Court, Ulysses, Kansas and will be leased for six months. Madison Traster seconded the motion and it passed unanimously.

 

                Marty Long made the motion to recess into executive session for 20 minutes to discuss non-elected personnel matters. Madison Traster seconded the motion and it passed unanimously. After 20 minutes the meeting continued in open session.

               

                Robin Hathaway, County Attorney, reported she received a judgment on the CDBG Micro-loan for U Town Cycles. In other business, Attorney Hathaway said law enforcement would like to purchase 3 packages of Rosetta Stone in order to learn to speak Spanish. Marty Long made the motion to approve the purchase of 3 Rosetta Stone packages at a cost of $549.00 each to be paid from the diversion fund.  Madison Traster seconded the motion and it passed unanimously.

 

                Lance Babcock, Sheriff, requested an executive session. Marty Long made the motion to recess into executive session for 15 minutes to discuss non-elected personnel. Madison Traster seconded the motion and it passed unanimously. After 15 minutes the meeting continued in open session. Sheriff Babcock explained the current county policy on sick leave donation says an employee has to be employed a year before utilizing this policy. Marty Long made the motion to amend the county’s policy to state an employee has to be an employee in good standing for 6 months to qualify for donated sick leave.

 

                The commissioners adjourned to meet again in regular session on May 5, 2009 at 9:30 a.m.

 

 

 

 

___________________________                                        __________________________

Linda McHenry, County Clerk                                                     Carl Higgs, Chairman