C20100406                                                                                                       April 6, 2010

 

                The Board of County Commissioners met in regular session at 9:00 A.M. with all members and the County Clerk present.

 

                The monthly department head meeting was attended by the following: Randy McCauley, Road Department Administrator; David Graber, Transfer Station Manager; Mary K. Sullivan, Register of Deeds; Rita Gee, Treasurer; John Crosby, Fire Chief; J. D. Neufeld, Civic Center Manager; Sheila Brown, Health Department Administrator; Jerry Jo Deckert, EMS Director; and Don Button, Emergency Management Coordinator.

 

                Marty Long made the motion to approve the minutes of the March 16, 2010 meeting, and the claims against the various funds of the county. Madison Traster seconded the motion, and it passed unanimously.

 

                Marty Long made the motion to approve City Ordinance No. 1196, concerning fencing. Madison Traster seconded the motion, and it passed unanimously.

 

                The commissioners approved a re-plat of the WOW Addition, and a plat of the Northfork Heights Addition.

 

                Pat LeClerc and Mark Isley, Group Benefit Specialists, Inc., presented information about their company's services. They provide a full range of brokerage services, including employee benefits, financial, retirement, ancillary and voluntary products and services. Marty Long motioned to enter into a contract with Group Benefit Specialists, Inc., for one year, at a cost of $3,600.00. Madison Traster seconded the motion, and it passed unanimously.

 

                Randy McCauley, Road Department Administrator, gave an update about work the county did to help construct the additional 9 holes at the golf course.  Mr. McCauley presented an agreement, between the city and county, for chip and seal work this year. The agreement was reviewed and approved by the commissioners. Mr. McCauley mentioned that APAC is getting ready to start on Highway 25 south to Hugoton. He said APAC might be willing to sell millings to the road department, which has the budget to purchase about 10,000 tons, depending on the cost per ton.

 

                Sheila Brown, Health Department Administrator, met with the commissioners. Marty Long made the motion to recess into executive session for 5 minutes, to discuss financial matters pertaining to the county. Madison Traster seconded the motion, and it passed unanimously. After 5 minutes the meeting continued in open session. Marty Long made the motion to adopt a policy to allow the Grant County Health Department to open a checking account, for the purpose of refunding money to clients. The account will be funded by a purchase order from the health department to the county clerk. The sole reason for this account is to refunds to clients; the health department will not make refunds under $5.00 to the inactive accounts. Madison Traster seconded the motion, and it passed unanimously.

 

                David Graber, Transfer Station Manager, met with the commissioners to present truck bids for final approval. Madison Traster made the motion to approve the low bid of $88,164.00 from Liberal Kenworth. Marty Long seconded the motion, and it passed unanimously. Mr. Graber said the truck should be here in June.

                Marty Long made the motion to approve ambulance non-collection write-offs in the amount of $3,362.55, with the understanding that these accounts will be pursued by the county attorney. Madison Traster seconded the motion, and it passed unanimously.

 

                The commissioners reviewed the personnel policy changes recommended by the Pay Plan/Department Head Committee. All changes were approved, except the recommendation to compensate employees for one week of unused vacation at the end of the year. Commissioners discussed the need for cell phone and internet policies. It was decided that department heads will need to develop policies for these, if needed, and make recommendations to the commissioners.

 

                Marty Long made the motion to appoint Larry Gustafson to the Legacy @ Park View Board of Trustees. Madison Traster seconded the motion, and it passed unanimously.

 

                Madison Traster made the motion to approve the purchase of a phone system from Pioneer Communications for the Senior Citizen Building at a cost of $2,005.00. Marty Long seconded the motion and it passed unanimously. The cost will be paid from the county equipment fund.

 

                Marty Long made the motion to adjourn. Madison Traster seconded the motion, and it passed unanimously.

 

 ________________________                                                          ______________________

Linda McHenry, County Clerk                                                         Carl Higgs, Chairman