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C20101221                                                                                                      December 21, 2010


                The Board of County Commissioners met in regular session at 9:30 a.m. with all members and the County Clerk present.              


                In the public forum portion of the meeting, Kent Sherman expressed his concerns about an acre of property west of the cemetery, which was bought by Leo Romero, and subsequently sold to another individual. He explained that junk is being put on the property. He has also been told that the new owner plans to remove the pine trees which border the cemetery.  Mr. Sherman stated that he would be willing to purchase the property if the county would buy it from him. Commissioner Long said he had been in contact with two cemetery board members, and the cemetery board is going to try to purchase the property.  Following discussion, the commissioners agreed to help the cemetery board with the purchase of the land, if necessary.


                Marty Long made the motion to approve the minutes of the December 7, 2010 meeting, and the claims against the various funds of the county. Madison Traster seconded the motion and it passed unanimously.


Bob Moore, Insurance Agent, reported there was a slight increase in dental and vision insurance rates.


                Marieta Hauser, Grant County Chamber of Commerce and Tourism, presented revised by-laws for the Grant County Convention and Tourism Board. The proposal changes the board to five members, and sets their meeting on the third Tuesday of each month, with the power to change the date when conflicts arise. Madison Traster made the motion to approve the updated by-laws and to appoint Lynda Fort and Debbie Long, from the motel industry, to four year terms; to appoint Jeff Trotman to a four year term, from the community at large; to appoint Audrie Martinez, from the motel industry, to a two year term; and to appoint Archie DeBruce, from the community at large, to a two year term. Marty Long seconded the motion and it passed unanimously.


                DeDe Lane, Waste Management Committee, presented by-law changes for that committee which were reviewed and approved by the commissioners.


                Discussion was held on whether to trim or cut down the trees at the old care home site. Madison Traster made a motion to trim the trees at the site of the old care home, with the tree expert using his discretion as to how he is going to trim them. Motion died due to lack of a second.


                Marty Long made the motion to transfer the unexpended balances of the various funds to special funds as allowed by statue.  Madison Traster seconded the motion, and it passed unanimously.


                Following discussion, Marty Long made the motion to pay the new county clerk the same wages as the position is currently paying. Madison Traster seconded the motion, and it passed unanimously.


                Commissioner Long asked if Kristy Frazee would be interested in learning how to maintain the county's website.  When asked by the clerk, Mrs. Frazee confirmed that she would like to do this.

                Debbie Long, Clerk of the District Court, and J.R. Kuhn, JR's Glass attended this portion of the meeting. He explained that the door closures into the courtroom need to be replaced.  After viewing the doors in question, Madison Traster made the motion to allow up to $1,250.00 to replace door closures on the courtroom doors, if needed. Carl Higgs seconded the motion, and it passed unanimously. Mrs. Long requested approval to purchase a nine foot electric storage cabinet. She explained that many records have to be kept for 50 to 100 years. After viewing the current storage utilized by the Clerk of the District Court, Madison Traster made the motion to approve the purchase of one Lektriever 125 from File Safe at a cost of $28,950.00. Carl Higgs seconded the motion, and it passed. Commissioner Marty Long abstained from any action regarding this matter. The files will be purchased from the Clerk of the Court's fund, if she has enough budget remaining. If not, the special equipment fund will be used for the purchase. To accommodate the new files, a return air duct will have to be moved about six feet, and a light fixture will have to be relocated. The estimated cost for this is $495.00, and will be paid by the courthouse general fund.


                The commissioners adjourned to meet again in regular session on January 4, 2011.




______________________________                                                          ____________________________

Linda McHenry, County Clerk                                                                     Carl Higgs, Chairman