of County Commissioners met in regular session at 9:30 a.m. with all members
and the Chief Deputy Clerk present.
Schwein made the motion to approve the minutes of the December 2, 2003 meeting
and the claims against the various funds of the county with the exception of
the voucher for dues to the League of Municipalities. Madison Traster seconded
the motion. It was decided to hold payment to the League until it is determined
what benefits the county receives from the membership. The motion passed
Loyetta Skeen, District Court Clerk
reported her server had gone down last week and she ordered a new computer to
use as the server. The Judge has asked Loyetta to start looking into redoing
the sound system in the courtroom. The Clerk of Court will budget for the new
sound system in their 2005 budget. The Commissioners were informed after the
first of the year the Clerk of the Court will get a new copier that will scan,
copy and also be used as a printer. The maintenance agreement for $3,800 with
Infinitec is expiring and the Clerk of the Court was given permission to renew
Campbell, County Attorney requested the commissioners consider appointing him
as county counselor along with being county attorney. The first 88 hours worked
will go through payroll and any additional time would go through accounts
payable. Gene Schwein made the motion
to appoint Doug Campbell County Counselor along with being the County Attorney
starting January 1, 2004 for a cost of $6,836 a month for both positions up to
88 hours worked a month. Madison
Traster seconded the motion and it passed unanimously.
Child Development presented the commissioners with a box of cookies in
gratitude for the support of their services in Grant County.
Goldsby, Public Works Administrator, Tom Kramer, Road Foreman and Randy Grubbs
presented bids for direct injection spray equipment. Wylie Sprayers of Kansas
submitted a bid for a Raven system for $16,567.20 and a bid for a Mid-Tech
system for $19,259. Ag-Liquid Systems submitted a bid for $20,251 for a
Mid-Tech System. All systems bid meet the requirements of the bid
specifications. Gene Schwein made the motion to approve the low bid of
$16,567.20 from Wylie Sprayers of Kansas. Madison Traster seconded the motion
and it passed unanimously. Following discussion the decision was made to move
dump truck #13 to budget year 2004 for replacement purposes and the belly dump
trailer will be moved to the 2005 budget. Road crossing permits were approved
for Pioneer Communications and Oxy, USA, Inc.
Thompson, Health Department Administrator explained the 2004 grant from the
Kansas Department of Health and Environment for $23,049 to be used for bio
terrorism preparedness and response.
Madison Traster moved to accept the Local Contract for Bio Terrorism
Preparedness and Response Budget. Gene Schwein seconded the motion and it
local citizen inquired about the lights at the baseball diamonds and when the
money was asked for by the Grant County Recreation. The commissioners explained
that the county had approved this cost split with the 5-year plan submitted
over a year ago, and it has no relationship to the mill levy election that was
held for the Grant County Recreation in October.
Discussion was held on the decision
made at the first of the year to give employees a 1¾% pay increase with 1½%
being given at the first of the year and the remaining ¼% to be considered at
the end of the year after reviewing budgets. The budgets were reviewed and it
was determined $7,500 could be allocated to giving a one time employee bonus.
Madison Traster made the motion to approve a one time bonus to be allocated by
giving 65% of the $7,500 to employees whose evaluations have the “exceeds job
requirements” rating and 35% of the $7,500 to employees whose evaluations have
the “meets job requirements” rating. Gene Schwein seconded the motion and it
Madison Traster made the motion to
transfer the unexpended balance of the various funds to special funds as
allowed by statute. Gene Schwein seconded the motion and it passed unanimously.
Commissioners adjourned to meet again in regular session on January 6, 2003.
Linda McHenry, County Clerk Carl